About Us
Overview
Procurement at USF is decentralized. Individual departments are responsible for the sourcing and selecting of goods and services while adhering to the rules, regulations and policies for purchasing.
Procurement Services uses analysis of spend data to assist decision making surrounding cost saving and strategic sourcing initiatives to deliver best value products and connect departments to strong supplier partners. Our operational arm provides review and processing for department requisition requests to ensure compliance. Procurement Services provides support for the entire procurement process from sourcing to invoicing.
Procurement at USF is governed by the Procurement General Regulation (4.02000) and Procurement of Commodities, Contractual Services, Motor Vehicles and Licenses Regulation (4.02010).
Mission:
Procurement Services supports the University of South Florida by providing quality procurement services that meets or exceeds our customer's expectations while acting in accordance with applicable Federal regulations, Florida State Statutes, Board of Governors and USF policies and regulations.
We achieve our mission by:
- Pursuing best value sources of supply with cost savings, quality criteria and service levels
- Providing excellence in customer service
- Engaging small, minority-owned, and women-owned vendors
- Increasing efficiency of operations through regular eProcurement system assessment
- Processing requisition and issuing purchase orders in a timely manner
- Complying with University and Board of Governors regulations and policies, statutory requirements of the State of Florida, and standard practices of the State University System
WE are responsible for:
| Procurement | Proactive and strategic management of spend, contracts, supplier relationship and eProcurement software. Our department works to streamline the purchase process, analyze spend data to support cost savings and strategic sourcing initiatives and provide user focused support. |
| Purchasing | Review and approval of all requests for expenditure of USF funds for goods or services; ensure compliance to USF regulations and policies regarding purchasing. |
| PCARD | Providing procurement cards to eligible USF staff; training; audit of expenditures; reporting; reconciliation; assignment of appropriate security; addition and deletion of proxies. |
| Contract Management | Contract review and management, including agreements arising from public sourcing events. Provides signature authority on contracts under $1 million dollars in value. |
| Central Receiving | Receipt of goods to the central receiving area of campus; delivery of goods to various departments at the Tampa campus; pickup and shipment of outgoing commodities as needed. |
| Records Retention | Oversight and approval for disposal of official records. |
WE Work closely with:
| Supplier Management | Provides support and information for vendors to start a relationship with USF |
| Accounts Payable | Final step in the procurement process that handles payments to vendors. |
| Supplier Diversity | Committed to providing opportunity for all vendors to provide commodities and services to the USF community. |
| Sustainability | Upholding USF’s dedication to the support and encouragement of minimizing negative impacts on the environment. |