Graduate Curriculum Process

Majors

For all actions - Faculty Submission and Notification Settings.

  1. For all actions, faculty must be the proposer/originator of the request due to faculty governance.
  2. Before proceeding, faculty are advised to confirm the notification settings so updates on the proposal will be received in the desired timing. (see Curriculog Information page for instructions)
  3. Submit one request per major; do not submit one proposal for multiple majors. (In some situations it is ok to submit additional requests for a major, although the preference is to keep it at one submission if possible.  If you have a proposal in process and have additional changes, contact Carol Hines-Cobb for how best to proceed - sometimes the changes are highlighted to differentiate the requests and order for the changes)
  4. Forms and Instructions are on the Curriculog Information page

Click on the action you want to do for information on procedures:

 ALSO see Curriculog Information Page for Forms and additional Resources.

Change Major

This changes an existing major, including changing admission deadlines, adding, changing, or discontinuing a concentration, and other curriculum requirements.  For all changes, except changes to admission deadlines, complete the Graduate Major Form in Curriculog.

Colleges specify what documentation is preferred to confirm the approvals within the College process.  

Request Change in Priority Admission Deadlines

  1. Complete Form: 2023-2024 Graduate Admissions Priority Deadline Change Form in Curriculog.    More information is noted on the form.
  2. Catalog Copy not required.  If other changes are needed, submit a 2023-2024 Graduate Major Form to request those changes. More information is noted on the form.
  3. Requested dates may not be later than the University Admission Application Deadlines 
  4. Upload documentation of dept. approval, as required by the College
  5. "Validate and Launch" proposal  and "Approve" the request to go forward for College approval. 
  6.  Once the College, Grad Council, and Grad Studies approve, the revised deadlines go into effect with the next Graduate Catalog.
  7. Deadlines are at the level of the Major and cannot be different for concentrations.

Request Change to Narrative, Admission or Curriculum Requirements

  1. Request Catalog Copy for the Major from Carol Hines-Cobb in OGS  
  2. Update Catalog Copy using track changes in Word. 
  3. Complete the 2023-2024 Graduate Major Form in Curriculog
  4. "Validate and launch" the proposal
  5. Upload the revised Catalog Copy into Curriculog 
  6. "Approve" the proposal to move forward 
  7. Initial Step is GS Proposal Review.  Proposal is reviewed for compliance and either changes are requested or it is cleared to move forward.  Proposal is then returned to faculty for dept review/approval. 
  8. Upload documentation of department approval as required by the College
  9. Faculty then "approve" to move to College review step.
  10. Proposal is routed through approval process 
  11. Once the College, Grad Council, and Grad Studies approve, the revised curriculum goes into effect with the next Graduate Catalog, pending any requirement for  notification or approval by SACSCOC .

Request Change that includes adding a new Concentration, specialization, etc.

  1. Is proposed concentation on the Master Academic Plan (MAP)?  If yes, proceed.  if not, follow the steps here https://academicplanning.usf.edu/planning-guide/new/newconcentration.php for completing an Intent Proposal (if eligible/required)
  2. Proceed with the process outlined above for the Request Change to Narrative, Admission, or Curriculum Requirements.  If the Intent Proposal is required, upload it to the Proposal.
      

Request Change that includes terminating a Concentration. 

  1. Complete termination form found here:  https://academicplanning.usf.edu/planning-guide/term/concentration.php
  2. In the meantime, proceed with the process outlined above for the Request Change to Narrative, Admission, or Curriculum Requirements. Once the Termination form has signatures gathered by the Academic Planning and Operational Reporting (APOR) Office, upload the form to the Proposal. Note- Catalog copy with tracked changes is not required unless other changes are being requested.

Create New Program, Major, or Degree Type 

This creates a new Major or Degree Type (i.e. M.A., M.S., etc.) under a CIP that the University is already authorized to offer.  For information on creating a New Degree Program go here.

  1. Is the proposed Major on the Master Academic Plan (MAP)?  If yes, proceed.  if not, follow the steps here:  https://academicplanning.usf.edu/planning-guide/new/newmajor.php for completing an Intent Proposal (if eligible/required)
  2. Once approval to proceed is confirmed, continue with this process.
  3. Work with Carol Hines-Cobb to develop proposed Catalog Copy
  4. Complete Form: 2023-2024 Graduate Major Form in Curriculog. More information is noted on the form.
  5. "Validate and launch" the proposal in Curriculog
  6. Upload approved Intent Proposal Form
  7. Upload proposed Catalog Copy
  8. "Approve" the proposal to move forward
  9. Initial Step is GS Proposal Review. Proposal is reviewed for compliance and either changes are requested or it is cleared to move forward. If this was already done, then OGS will just confirm the clearance. Proposal is then returned to faculty for dept review/approval.
  10. Upload documentation of department approval, as required by the College
  11. Faculty then "approve" to move to College review step.
  12. Proposal is routed through approval process.
  13. Once the College, Grad Council, and Grad Studies approve, the new approved Major or Degree Type goes into effect, and is included in the next Graduate Catalog, pending any requirements for SACSCOC.

 Terminate Major/Degree Type

This terminates a Major in a CIP where other majors will remain active.  Or terminates a degree type (e.g. terminate the M.S., retain the M.A. for an existing Major).

  1. Complete the termination form found here: https://academicplanning.usf.edu/planning-guide/term/major.php 
  2. In the meantime, proceed with the process 
  3. Complete Form: 2023-2024 Graduate Major Form in Curriculog. More information is noted on the form.
  4. "Validate and Launch" proposal in Curriculog
  5. Catalog copy is not required
  6. Once the Termination form has signatures gathered by the Academic Planning and Operational Reporting (APOR) Office, upload the form to the Proposal. 
  7. Upload documentation of department approval, as required by the College
  8. "Approve" the proposal to move forward
  9. Initial Step is GS Proposal Review. Proposal is reviewed for compliance and either changes are requested or it is cleared to move forward. If this was already done, then OGS will just confirm the clearance. Proposal is then returned to faculty to then "approve" to move to College review step.
  10. Proposal is routed through approval process.
  11. Once the College, Grad Council, and Grad Studies approve, the curriculum is removed from the next Graduate Catalog, pending notification requirements to SACSCOC.